PURPOSE & MISSION

The primary goal for the booster club is to raise funds for activities, camps, clinics, competitions, travel expenses, costuming, and competition choreographers. The one (1) role that parents/boosters should not take on is the role of the director, coach or choreographer. These individuals are well qualified and more than capable of running the program but to succeed at highest level they need your support in implementing their structure and achieving the overall goal that was set forth between the band director and the auxiliary staff. Your mission and goal for joining the PAC Booster Club must be to make things easier to implement goals and make this experience for all auxiliary members enjoyable and long lasting.

A board of directors, will be selected on a volunteer basis, governs the PAC Booster Club. If for some reason a certain position has more than one volunteer willing to fulfill the position, then a voting process with in the booster club may be necessary.

The following is a list of board positions and a brief description of their duties, but not limited to: (additional jobs may be added as needed)

A. President – Needs be a well-organized parent or guardian that has the time to dedicate daily to the overall needs of the auxiliary, coaches and directors. The president will preside over all booster meetings, prepare agendas for booster meetings, organize, coordinate, or delegate all functions supported by the auxiliary booster. The presidents will also act as a liaison between the auxiliary booster and the band booster. The president will also be in close contact with the band director to gather any information regarding meetings or simply to find out what the auxiliary booster can do to support the auxiliary as well as the overall marching band for any event, activity, or performance.

B. Vice-President – Will assist the President with the organization and coordination of all the events and meetings the booster club will direct. In the case that the president is unavailable, the Vice-President will then assume the role as President.

C. Secretary – Will be responsible for the taking and maintaining of notes and minutes from booster club meetings. Once the minutes are edited and organized, it will be the secretary’s responsibility to distribute the minutes to all the Booster club members and families via e-mail or postal mail.

D. Treasurer – Will be responsible for the maintenance of the Booster Club’s bank account. This consists of keeping track of the general booster account, and each individual auxiliary member’s account, which will be within one bank account at bank of choice TBA. The treasurer will prepare financial reports for the overall auxiliary and each individual auxiliary member, and keep the reports current and updated weekly & monthly. The treasurer is responsible for the distribution of payments by checks, depositing money from each individual auxiliary member, fundraisers, and events. They are also responsible for allocating all fundraising money to the general account or individual auxiliary member’s accounts (with the guidance of the director). The treasurer should be available and accessible to the director in case payments are needed for competition entry fees, travel expense payments, payments for choreography and technique classes/clinics/camps, and/or the purchase or reimbursement of costuming.

E. Wardrobe Chairperson – Will be responsible for the organization of all costuming and PRECISION Marching Auxiliary & Allstar Cheer attire/wardrobe. They will be in charge of obtaining orders from each auxiliary member and ordering the initial wardrobe and bags, season costumes, performance shoes and tights, competition costumes, and any other items that will fall under wardrobe.

F. Fundraising Chairperson – Will be responsible for the organization, coordination, and creation of all and any fundraising the auxiliary must to do to avoid out of pocket expenses from each family. The chairperson is responsible for overseeing and/or delegating each fundraiser, and will be frequently asking for MANY volunteers.

G.Transportation Chairperson – Will be responsible for the arrangement of all transportation the auxiliary teams will need to travel.

This will include organizing carpools to competitions that are local/regional, any air transportation and booking of flights to auxiliary camps, and National competitions. Carpool arrangements should be reported to the auxiliary director so that the auxiliary members will be placed appropriately (by the directors) for each trip.

PAC Booster Club meetings will be held twice a month during practice/rehearsal. Most meeting dates will be scheduled on a month-to-month basis, determined at the meeting the month prior. Meetings will start 30min before practice and will be held at one the practice locations. In the event there is a change in location or time, all booster club members will be notified by the Booster President, Vice-President, or Director. It is encouraged that the booster club volunteers work at events and fundraisers as well as support all auxiliary performances throughout the year. It is recommended that all booster club members have access to email, since this is an easy and efficient way to communicate. It is also recommended that booster members and the directors check their e-mail frequently if not daily.

The PAC directors would like to take this moment to thank all of you for your interest in helping this upcoming year. Honestly without the hard work and dedication of a booster club it would be very difficult to be able to provide these extraordinary young ladies with one of the best experiences of their young lives.